Your Guide to Writing the Perfect Handover Email Sample

Subject: Handover Information – [Your Name] – [Your Job Title]

Hi [New Employee’s Name/Manager’s Name],

I’m writing to provide you with a comprehensive handover of my responsibilities as [Your Job Title]. My last day of employment is [Your Last Day].

Here’s a summary of my key responsibilities:

1. [Responsibility 1]: [Brief description, e.g., Managing social media accounts – details in section below]
2. [Responsibility 2]: [Brief description, e.g., Processing invoices – details in section below]
3. [Responsibility 3]: [Brief description, e.g., Customer Support – details in section below]

Please find below detailed information on each of these areas:

• Social Media: Login details [Mention where details are stored securely, e.g., in the company password manager]. Scheduled posts can be found [location].
• Invoicing: We use [Software name]. Key contacts are [Contact Names and Roles].
• Customer Support: Follow up on open tickets in [Platform name]. The escalation process is [Process steps].

I’ve also attached [Relevant documents, files, or links].

My direct contact is [Your Phone Number] or [Your Personal Email] (until [Date]). I’m happy to answer any questions you may have.

Best Regards,

[Your Name]

Subject: Handover – [Your Name] – [Your Old Job Title] – Transition to [New Job Title]

Hi [Colleague’s Name/Manager’s Name],

I’m excited to be transitioning to the role of [New Job Title] and wanted to provide a thorough handover of my responsibilities as [Old Job Title]. My transition starts on [Start Date].

Here’s a quick overview of my main tasks:

• Client Communication
• Project Management
• Reporting

Here’s a breakdown:

I’m available to assist with the transition. Please let me know how I can help.

Best,

[Your Name]

Subject: Handover – [Team Member’s Name] – [Job Title] – Temporary Coverage

Hi Team,

This email provides a handover of [Team Member’s Name]’s responsibilities while they are on leave from [Start Date] to [End Date].

During their absence, [Colleague’s Name] will be covering the following:

• [Task 1] – [Details]
• [Task 2] – [Details]
• [Task 3] – [Details]

If you have any questions or need assistance, please contact [Colleague’s Name] at [Contact Information].

Thank you for your cooperation.

Best,

[Your Name]

Subject: Handover – Ongoing Project [Project Name]

Hi [New Person’s Name/Manager’s Name],

This email provides details on the ongoing [Project Name] project. I am handing over my responsibilities as of [Date].

Project Status: [Current Status – e.g., Phase 2 completed, awaiting client approval].

Key tasks completed:

• [Task 1]: [Details]
• [Task 2]: [Details]

Remaining tasks:

1. [Task 1]: [Details]
2. [Task 2]: [Details]

Relevant files:

• [File Name 1] – [Description and Location]
• [File Name 2] – [Description and Location]

Contact:

• Client contact is [Client Name] at [Contact Information].
• [Internal Contact Name] for [Task related to project].

I’m available for questions during the transition, so please reach out.

Best,

[Your Name]

Subject: Handover – Client Relationship – [Client Name]

Hi [New Person’s Name/Manager’s Name],

I’m handing over responsibility for the [Client Name] account. I will be transitioning out of this role as of [Date].

About the client:

• Key contact: [Client Contact Name] at [Contact Information].
• Their main needs are [List client’s primary needs].
• Current status: [Project, contract, etc.]

Recent conversations:

1. [Date] – [Summary]
2. [Date] – [Summary]

Key things to remember:

• [Important detail 1]
• [Important detail 2]

I’m happy to answer any questions you have and help during the transition.

Best,

[Your Name]

Subject: Handover – Access Information – [Your Job Title]

Hi [New Employee’s Name/Manager’s Name],

This email contains information related to the systems and accounts used in my role. I will be leaving the company on [Date].

Please refer to [Location of securely stored password information, e.g., IT department’s secure system]. I have included the following:

• [System Name] – [Username]
• [Software Name] – [Login]

Important Notes:

• Please inform [Department/Person] upon password changes.
• Contact [IT support contact] for any access issues.

I’m available for further questions. Please feel free to reach out.

Best,

[Your Name]

Subject: Handover – Training and Support for [Job Title]

Hi [New Employee’s Name/Manager’s Name],

I’m providing this handover to support you in my role. I will be moving on as of [Date].

Here are the resources to learn more about the role:

• Training documentation: [Link]
• User guides: [Link]
• Key contacts: [Names, Role and contact information]

Tips and tricks I’ve learned:

• [Tip 1]
• [Tip 2]

I’m happy to help clarify any areas and will be accessible for a period of time to answer any questions.

Best,

[Your Name]